The Lord-Lieutenant is responsible for the overall co-ordination of the arrangements for a Royal visit to East Riding of Yorkshire and the City of Kingston upon Hull by a member of the Royal Family.
The Lieutenancy Office will liaise with the host, the Royal Household and the police to make all the necessary planning arrangements and ensure the visit is a success and is enjoyed by all involved.
A Royal Visit is a memorable occasion which honours the work and achievements of an organisation or community. It is an opportunity to celebrate and acknowledge the different ways in which people have been involved in either a special piece of work or occasion.
These visits are much valued by those organisations and communities that are fortunate enough to receive such a visit.
Invitations to members of the Royal Family may be made in a number of ways.
Invitations may be extended through the Lord-Lieutenant and may be submitted to specific members of the Royal Family on an organisation’s behalf.
If in doubt the Lieutenancy Office will advise as to who may be the most appropriate member of the Royal Family to approach and it is advisable to consult the Lieutenancy Office at the earliest opportunity if unsure.
Alternatively, invitations can be extended direct to the relevant Royal Household, via the Private Secretary. When using this route, it would be much appreciated if a copy of the invitation could be sent to the Lord-Lieutenant for information.
Your letter should include as much relevant information about what you would like to mark or celebrate. Make sure you include details such as notable anniversaries or particular links between your organisation or community and the Royal Family.
If the invitation is to open a new or refurbished building, it is vital that the work is fully completed and the building in use before the Member of the Royal Family visits, therefore such invitations should be considered for a date well after completion to ensure everything is in place.Send an Invitation
All invitations received by either the Lord-Lieutenant or a Royal Household direct are given careful consideration.
Your invitation should be sent at least six months in advance of the proposed visit.
For a special occasion which has to happen on a particular day please extend your invitation twelve months prior.
If you are in doubt please contact the Lieutenancy Office who will be happy to advise.
The Queen and other members of the Royal Family make at least 3,000 visits every year with The Queen receiving over 1,000 invitations alone.
If your invitation is refused, as many sadly must be, it will not automatically be sent to another member of The Royal Family for consideration.
You may wish to invite the Lord-Lieutenant or one of the Deputy Lieutenants to visit.
If you wish to extend an invitation to the Lieutenancy please to complete the attached form.
Once an invitation has been accepted the appropriate Royal Household will let the Lord-Lieutenant know.
We will then contact you to confirm the date and to start the planning process.
Planning for a Royal Visit will involve a lot of detailed work and the Lieutenancy Office will give guidance and support throughout the planning process and on the day of the visit.
At this early planning stage the visit should be kept strictly confidential and no details passed to anyone not directly involved in the planning of the visit.
Once the visit is confirmed and the final programme agreed the details will normally be released on the Royal Family website.
Once the visit is made public you may publicise it more widely.
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