Offering guidance on matters of protocol, precedence and ceremonial issues where the Lord-Lieutenant is invited in an official capacity and where a member of The Royal Family will NOT be in attendance.
Please be aware there is a separate protocol covering Royal Visits. Where advice is necessary then it should be sought from the Lieutenancy Office.
The correct form of address for the Lord-Lieutenant is as follows:
When a formal speech is made by the person presiding over the event he/she begins, ”My Lord-Lieutenant“ followed by ”distinguished guests“, (by name or appointment if appropriate) ”ladies and gentlemen…“
Please note: Lieutenant is pronounced ”LEF-tenant“, not ”LEW-tenant“.
Should the Lord-Lieutenant (or a Deputy) accept an invitation to an event, the organiser or host will be asked to complete a protocol sheet, a copy of which will be sent from the Lieutenancy Office upon acceptance of an invitation.
Though no guest should leave a function before the Lord-Lieutenant, Mr. Dick is very relaxed and fully understands that busy people may have other commitments which necessitate their early departure.
It is usual for the Lord-Lieutenant to be escorted from the function room with guests once again being invited to rise to acknowledge the Lord-Lieutenant’s status.
Where appropriate, the pupils should rise upon the Lord-Lieutenant’s entrance and again on his departure.
Where the Lord-Lieutenant is invited to present an award in a formal capacity, he does so on behalf of Her Majesty and the Royal Prerogative applies, thereby, the Lord-Lieutenant (or his/her representative) takes precedence over all other guests.
If people are seated, it is usual for the host to arrange for the Lord-Lieutenant to be announced upon entering the venue, so that those present may stand to acknowledge his status.
The person making the announcement should do so by saying: ”Ladies and gentlemen, please stand to receive the Lord-Lieutenant“.
If you wish the Lord-Lieutenant to propose or respond to a Toast, or make a speech, prior notice should be given.
Please provide, in writing, relevant details of any points you would wish him to make, with other requested information.
Some Deputy Lieutenants attend Citizenship Ceremonies and on such occasions will represent the Lieutenancy rather than the Lord-Lieutenant.
They will be accorded the status of a VIP Guest and be seated at the front with the Lord-Lieutenant/Vice Lord-Lieutenant or Lord Mayor/Chairman (whoever is officiating).
Someone from the Lieutenancy Office will, on occasions, accompany the Lord-Lieutenant, to give assistance to him, direction to the host and to participate in presentations.